Chargebacks in FOS

Chargebacks in FOS

Company Data Info / Rates Tab 
If you will be using an airline type fair for calculating cost per passenger, set the rates in the "Airline Rates" section. The gate charge will be calculated for each stop with up to three rates set for a distance interval as determined by your organization. 

To take advantage of this rate, you must check the option on the "Operations" tab of the Company Data that states: "Calculate Trip Passenger Airfare using Airline Rates". 


Cost Center Defaults 
Cost center defaults are set up in the Company Data as well. 

You may have up to ten fields in your Cost Center set for certain lengths and with specific character separators. This is used for ease of typing Cost Centers so that the only characters that need to be entered are the letters or numbers. 

You can also force the system to only allow Cost Centers to be selected from the Cost Center list when they are entered into the trip, leg, or passenger record. This alleviates in typographical errors. 

The Cost Center list may be accessed from the main menu of FOS on the Admin tab normally. All cost Centers are entered into this list for selection in the trip , leg, or passenger records. They may also be used in documents. 


Cost Centers may be selected in the Passenger record on the "Report" tab. If the Cost Center is set here, it will be the default for every Trip Passenger record for the passenger, or the default for the Trip or Leg if the Passenger is selected as the Requester. 


Aircraft - PAX Rates Tab 
Once set up, passenger rates automate the calculation of chargebacks on a per-passenger basis. 
The tab allows you to show rates marked as "Past Rates" and also access the SIFL table since you may need to base certain rates off the SIFL table calculation. 



Std (Standard) Rate Type 
If selected, you may enter a cost based on the unit on a per passenger basis (PAX Cost) or an aircraft basis (A/C Cost), which will distribute the cost evenly among the passengers on a leg. Each passenger may also be charged a terminal charge fee, have a minimum amount per leg and an A/C add-on. These may be a dollar figure or a percentage if the "Addon Percent" box is checked. 

Share A/C Cost - this selection allows you to fix a current amount or a percentage of the   calculated rate in the trip passenger. The balance will be distributed equally among the remaining passengers. 
Trip Cost Per Pax - this section allows you to split the cost evenly among the passengers on board the trip, regardless of which leg(s) they are on. 
Leg Expenses - this section will include the expenses of the trip in the chargeback along with the rate calculation. 


SIFL Rate Type 
This option uses the SIFL type of entry to calculate passenger charges. Up to three different rates may be entered with a mileage interval, a terminal charge and a percentage multiple for the aircraft.  Leg expenses are also an option that may be added. 



Fixed Rate Type 
This option is the same as the variable except that the rates listed in the intervals are in miles rather than by passenger count. 



PTP (Point-to-point) Rate Type 
This calculation is a simple cost per passenger based on whichever units are selected plus a terminal charge and leg expenses (if selected). 



Fare Rate Type 
This option calculates the fare found in the city pair, and then uses the "Charge Factor", to calculate for the passenger. 



A/L (Airline) Rate Type 
This selection uses the information from the Company Data to calculate the passenger rate.



SIFL Table 
This selection uses the SIFL table for the calculation and corresponds to the type of purpose in the SIFL table by setting the proper radial button. If necessary, you may opt to set an aircraft multiple over ride. You may apply only to control employees or chose to not apply to security and employees. 

Aircraft Rates 
Aside from setting up passenger rates for chargeback calculations, a total cost may be calculated by trip or leg. To do this, an aircraft rate must be set up. 

The fields to be used are relevant to charging by leg or trip are in the "Aircraft Cost" section and the checkbox "Flight Log Expenses-Trip". All are outlined in the example below. 



If you wish to charge the expenses associated with the trip, check the "Flight Log Expenses-Trip" box. 

Aircraft cost may be calculated using hourly rates or distances. If there are set rates for your company for specific City Pairs, you may check the box to have that rate looked up in the City Pair table. This will override the rate set in the "Rate 1", or "Rate 2" fields. 


Calculating Cost within a Trip
Once rates are set up, you may add the rate, whether by aircraft or passenger to the cost tab.



Add the "Cost Center" as necessary. Checking the "Trip Billable", or "Leg Billable" box and clicking "Update Legs" will set the cost for either the trip or leg. When charging by leg, such as when you have a different individual or department paying for the leg, you may use the same rate or you may set a different rate on the particular leg. you may change the cost center on each leg as well. Setting the "PAX Rate", and clicking the "Update PAX" button will set the rate for each passenger, and will calculate their cost individually. 

The rate for each passenger may also be added to the trip passenger record for each individual as well. You must insure the "Billable" box is checked for the rate to calculate. IF a passenger charge must be split up among multiple cost centers, use the Costs & TSA tab to enter up to three more cost centers. 
 




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