FOS Core
Differences Training
To setup FOS to track training for differences, you'll need to ensure your aircraft, aircraft types, crewmembers qualifications, and the training module are setup correctly. For the below, I will use GV and G550 examples. Aircraft Record: 1. Each ...
Trip and Quote Numbers Mismatched
If you come across trip and quote numbers not matching, but you would like them to, you can complete this process. 1. Ensure "Quote and Trip Numbers are Read Only" is de-selected within Company > Quotes & Req tab. Be sure to turn this setting back on ...
FOS Integrations
FOS has integrations with the following services. Maintenance: Calm CAMP Corridor Flightdocs Sinex SkyBOOKS TRAX Traxxall Operations: CBP - US eAPIS filing (91 and 135) DHS - TSA passenger vetting Charter: ARG/US Avinode Charter Hub Ecom.aero Mirai ...
New FOS User
Creating a new FOS user is a multi-step process, please see below for the pertinent information. * signifies a step only required for Portside Hosted customers 1. A company FOS Admin will need to request a Citrix account be created. Send an email to ...
Scheduling Defaults
Overview Scheduling defaults allow users to adjust certain display settings that only affect the user's view. Accessing the Scheduling Defaults The scheduling defaults can be accessed by selecting window from the top toolbar of any schedule view. ...
Merging Passengers
In the event you find (2) passenger records for the same individual, you can merge them together to ensure no data is lost and only one record remains. Best practice for this will be to ensure all users are logged off at the time in which you chose ...
Scheduling Parameters
Overview Scheduling parameters allow users to apply filters to the schedule to show and hide specific information. Accessing the Scheduling Parameters The scheduling parameters can be accessed by selecting window from the top toolbar of any schedule ...
Uploading Report Files
To upload report files into FOS, please see the following steps. Please note these are written with corresponding locations for Portside Hosted Customers only. 1. Select Utilities-->Upload Documents from the FOS main menu. 2. Two Windows Explorer ...
Incorrect Flight Manager email address
If a mobile user needs their email address changed for utilization of the FOS Mobile app, proceed with these steps. 1. Change the "unique email" for the user in question to the corrected email address. 2. Clear out any text in the Flight Manager ...
Turning on the Maintenance Display - on Schedule Board
Turning on maintenance display - on schedule board: In “Windows”->”Scheduling Parameters” Select the “Ac Maintenance” checkbox If you have a secondary filter set-up, select the “Ac Maintenance” checkbox under the secondary filter as well. In ...
Creating a New Quote
You can begin a quote a few different ways. Any way to choose to begin a quote will use the default options you have set up. 1. You can start from the Quotes Module: 2. Or From the Operations Boards: *By Beginning from one of the Operations Boards, ...
Incomplete Flight Log Warning
Incomplete Flight Log warning means one or more of the below referenced fields within the flight log record is incomplete. The fields referenced in the warning are located amongst the Flight Log tab and the Leg Info tab *even if the OOOI times ...
Auto Run Mobile Trip Documents
This FOS feature allows you to set up a report (Tripsheet for example) so that it will automatically attach to a trip, email, or send to FOS mobile a specified number of hours prior to the trip departing (triggered by company settings below, and then ...
Error: DocTable: Cannot modify a read-only dataset
Error: Receiving the error DocTable: Cannot modify a read-only dataset when trying to upload or edit a document in FOS Solution: Have the user log out and clear their temp files.
Initial Archiving & Purging Process
Please review attached document for the initial archiving and purging process in FOS.
Paths Tab in Convert.exe
This can be used to update the image paths of those tables. So if for the old path you put C:\oldfolder\ and the new path you put C:\newfolder it will go through all the records, find any that have the older folder name, and change it to the new ...
FOS and FOS Mobile Weather Documents
Weather Images are listed as Document Types with a Value of 50-56 in FOS. If these document types are listed as AD & FOS Mobile they will be available in FOS Mobile Application (see below). For any flights that are departing within 48 hours and as ...
How to position a crew back to their Home Airport
If a crew is displaying away on the schedule board a position activity can be added to show that they have positioned back to their home airport or positioned from their home airport to another destination. There are two codes that are defaulted into ...
FOS Interface Notification Alert
When the Interface Manager has not fully run the below message will be sent to the email address listed in the interface manager user record. If an email address is not listed in the user record this alert will be sent to the email listed in Company ...
Hide Broker or Sub-chartered aircraft without Activity
The "Hide Broker or Sub-chartered aircraft without Activity" Display option is useful when you have an aircraft that you broker flights or use supplemental lift. The aircraft will only show up on the schedule when there is a flight booked. To enable ...
Helicopter Type and Maintenance Settings In FOS
In the Aircraft Type Data, we're covering the highlighted fields. Stage The Federal Aviation Administration (FAA) has established limits on allowable levels of aircraft noise emissions, under Title 14 of the Code of Federal Regulations (14 CFR) Part ...
ETE rounding
Question: How to I make ETE always round to nearest 0:05? Answer: It is possible by adjusting the Roundoff option in Aircraft Type. Go to the Performance tab, un-tick the two Round-Up checkbox and add the ETE Roundoff value, eg 5.
Archiving Data Using the Purge Utility
Important note: Please make sure all users are out of FOS when using the Purge/Archive function. Another important note: To prevent any accidental issues, please make a backup copy of the BTR files in your FOS Data folder before using the ...
Using Custom Fields in the Aircraft Data
There are custom fields in the AIRCRAFT DATA on the Specs tab labeled Time 1 and 2 and Cycle 1 and 2 that allow you to track custom items (i.e. Steep Approaches) tied to either time or cycles. In this example below, a customer would like to track the ...
Signing off a CASS Item with a Certificate Number
The certificate number can auto-populate in to a CASS item being signed off. The steps below will walk the user through setting up FOS to accomplish this. The Personnel ID and the User ID in FOS must match as in the example below. The Certificate ...
Recent experience/Crew Currency Explanation for FAR 61.57 & 135.247 exception
For crewmembers to be eligible for the FAR 61.57 & 135.247 exception the following must be meet. The crewmember must hold at least a Commercial certificate, have 1500 total time as a pilot and have a 142 training date within the last 12 months in ...
Tracking Prop Times in FOS
First confirm in the Aircraft Type Record the correct number of engine accessories is entered. Then you will be able to add the Prop information on the Specs Tab of the Aircraft as shown below. You are able to select how or where you would like to ...
Silence or Turn Off Crewmember Legality Checks
There are cases where the user does not want to receive the legality warnings for crewmembers (i.e. contract pilots) that are not maintained in the FOS database. There may be other examples (i.e. other positions) they desire to silence warnings for ...
Schedule Board Timezone Definitions
Below are the definitions for the radio button options that can be set on the Schedule Board or in Scheduling Parameters. Time Zones: Local – local time for departure and arrival airports Home Base – aircraft home airport UTC – UTC time User Base – ...
Required Fields to add an Airport
The required information to add an airport into FOS are: Name City State and Zip Country ICAO Prefix Airport ID ICAO IATA City Latitude Longitude Time zone
Repositioning Crewmembers using an Activity
Timeline view shows a crewmember is away from their home base even though they arrived at the home base on a trip. However, the schedule board does not show the crewmember away from home base. In the below example the crewmember has returned to their ...
Remove Cancelled Trips
Issue - Cancelled trips will not go away from the Aircraft Schedule board. Background - FOS added a feature several years ago that provides users/companies to still see cancelled trips until all services have been cancelled and checklist items ...
Fuel Management in FOS - From Import to Report
FOS has several features that can help your flight department manage fuel expenses and communicate value to your owners/management. This article will attempt to walk you through the process and capabilities of importing fuel prices, selecting and ...
Error: Question mark ? in crew brief email
Error: Question marks appearing in emails sent from FOS. Crew Brief, Please Acknowledge TEST 27/02/18 14:04 Local (27/02/18 06:04 UTC) test Leg 1 27/02 22:00 ZJSY-ZBAA 01:24 0 TEST/// Leg 2 28/02 19:00 ZBAA-VHHH 22:06 0 TEST/// ...
Error: Reg not found while checking legality. Please define the requirements for '91 PIC' (in Regulations).
Error: Reg not found while checking legality. Please define the requirements for '91 PIC' (in Regulations). Reg not found while checking legality. Please define the requirements for '135 PIC' (in Regulations). Solution: In the Aircraft Types module, ...
Error: Requested key not found (error=4) sch_data_read_ac_single: aircraft_get (Thread 1)
Error: Requested key not found (error=4) sch_data_read_ac_single: aircraft_get (Thread 1) Solution: An Aircraft Record was deleted from FOS or changed incorrectly. The record will need to be added back to FOS with the same tail and AC ID.
Error: schlegal_get_airport: Airport not found.
Error: schlegal_get_airport: Airport not found. It appears that some trips are trying to run legality on have a blank airport ID. If it wasn't blank, but an airport that was not in the airport database, it would have put the ID in the error message. ...
Removing Airport Base Defaults
To remove an airport's set base default service Open the Passenger Module select the Options Drop Down Menu and then Base Default Pax. Then go to the ApServ/Checklist Tab and all of the Base Default Services will be listed there. You can remove it ...
Interface Manager Leg Update Codes - Flight Data tab, FOS Updated Column
When reviewing entries in the Interface Manager, on the Flight Data tab, the values of 0, 1, and 2 in the FOS Updated column have specific meanings. 0 = new record, nothing has happened to it yet. 1 = successfully updated record. 2 = tried to update ...
Error: Leg is Released without Minimum Required Crew.
Error: Leg is Released without Minimum Required Crew. Solution: 1. Ensure the required crewmembers are assigned to each leg. The "Released" warning is looking for a PIC and SIC position on all legs. 2. If all legs that are released have the required ...
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